Google Drive is among the most utilized cloud storage solutions, partially because of the simple fact it’s automatically integrated with each Google account. The service provides some really pleasant features, both for document storage, and for generating shareable, cloud hosted files, spreadsheets, slides, and far more. While Google Drive can be utilized by plenty of individuals, not everybody may not know all of the fantastic characteristics which are made available by the cloud assistance, along with the abundance of add-ons which are offered for it. So Here We are going to Share the best guide to Google Drive Tips and Tricks. Let’s Check out below for more details.
In the following guide, I’ll explore the trendiest Google Drive tricks, the way to utilize them, and also how they will help in boosting your productivity about the agency. Keep Reading to explore all of the cool Google Drive tips:
10 Google Drive Tips and Tricks
1) Web Clipboard
One of the cool features that Google Drive provides in its own Docs and Sheets web-apps, is your Web Clipboard. The Web Clipboard is capable of keeping the things which you copy into it. So, how can it be distinct from the clipboard within our apparatus? Well, there are two Important differences between the clipboard on a device (like a Mac), and also the Web Clipboard Extended in Google Drive:
- Web Clipboard is effective at holding several numbers of duplicated items, whereas the typical clipboard in a device generally always only retains the last copied item. This usually means you could use the internet clipboard to replicate a high number of objects and then only glue them wherever you need (inside Google Drive).
- The Web Clipboard is effective at copying and pasting information between various sheets. That means that you are able to copy some text off a sheet, then paste that text into another sheet. That is absolutely wonderful.
- But, copying text with keyboard hotkeys like “Ctrl+C” doesn’t operate. To copy text into the Web Clipboard, you’ll need to pick the text, visit Edit -> Web Clipboard -> Duplicate option to Web Clipboard.
2) Voice Typing
Whenever you’re making a Google Docs document, you may use Google’s in-built speech to text system to form using your voice. It works amazingly well, also. Better still, the language recognition tool may also understand commands like “newline” and “interval”, also it reacts to them by developing a new line, or simply by adding a span into the text.
Sadly, this feature does not work on Safari (since Safari does not encourage WebRTC), however, it also works on most major browsers, such as Google Chrome, Firefox, Edge, etc..) To utilize Voice Typing, You Just Have to head to Tools -> Voice Typing at a Google Docs file.
3) Add links to Documents Without Leaving the Web App
Needing to always hunt for items online, replicating their links, and adding into a record may easily find annoying and dull. Google Drive fixes this too. It’s possible to merely choose the text that you would like to make a hyperlink on, and press “Cmd+K” or “Ctrl+K”. This will open a little dialogue box under the chosen text, where you are able to look for keywords and select the proper connection, and this can automatically get hyperlinked from the file.
4) View Google Drive Keyboard Shortcuts
If you’re anything like me, you prefer using the keyboard to browse as far as you can around your apparatus. Using keyboard shortcuts isn’t just simpler, but also ends up saving a great deal of precious time. If you are not convinced, think about what’s simpler: copying text with “Ctrl+C” or right-clicking, and then choosing “Duplicate”? This applies to nearly everything that we do on our apparatus, and Google Drive is no exception. If you’re wanting to broaden your understanding of the keyboard shortcuts that operate within Google Drive’s web app, you may just press “Ctrl+/” and you’ll be shown a card with all the different keyboard shortcuts that can be found in Google Drive.
5) Publish Files to the Web
Google Drive also offers a feature to Print Docs Documents, Sheets or Slides into the Internet. This avoids the need to discuss links to this doc with individuals. Items printed to the net using Google Drive may be shared using a connection, or they may be embedded into a page. The best thing about using Google Drive’s “print to the net” attribute is you could set this up to be updated each time you make changes to the document. This usually means that the printed content will automatically get updated whenever you make an edit to your first file.
To publish a file to the web, you can simply open the file in Google Docs and go to File -> Publish To The Web.
6) OCR on Images and PDFs
Google Drive also has a fairly neat OCR feature hidden away inside the net app (and the Android program, sadly not at the iOS app). This feature can recognize the text within your pictures and PDFs and produce an editable, searchable Google Docs file. Isn’t that awesome? The restriction of this process is that the text needs to be neatly written, and should preferably correctly contrast with the remainder of the picture, or the OCR might be unable to recognize the text properly.
Additionally, OCR on Google Drive does not keep formatting intact as it converts the file to some Google Docs document, it follows that any formatted text will probably be recognized as ordinary text, with no formatting.
To use OCR in your images or PDFs, just upload them to Google Drive. Next, right-click them and choose “Open in Google Docs“, and Google Drive will convert the image/PDF to an editable “text-only” file.
7) See your Files Sorted by Size
Google Drive types uploaded folders and files from the “Latest Modified First” rule. This is sometimes helpful since it guarantees that the files you uploaded the most lately exist in the top, for simple accessibility. But if you’re running low on available space on your own Google Drive accounts, you may want to sort the documents with their dimensions, so as to determine where you are able to conserve distance the most.
While there isn’t Right a Means to Do this, you can still get Google Drive to Organize files Manually, by following the steps below:
- On the Google Drive homepage, hover your mouse on the “Upgrade storage” option on the bottom of the left panel.
- This will bring up a window with the breakdown of your usage, click on “Drive“, and Google Drive will sort all your files by Size.
8) Check your Write-up For Plagiarism and Grammatical Errors
Google Drive includes a lot of add-ons available that may greatly improve the efficacy and effectiveness of utilizing Google services like Google Docs, Sheets etc.. 1 such add-on is known as ProWritingAid, also it’s a tool which can check your record for grammatical errors, spelling mix-ups, and plagiarism, one of many different capabilities.
9) Automatically Save Emails and Attachments to Google Drive
The other add-on for Google Sheets, known as Save Emails and Attachments, does exactly what its title suggests. You may specify rules based on factors like the sender’s email ID, the topic, message size, attachments, and also the add-on will operate each hour and sync emails from your Gmail email account to a spreadsheet. Additionally, It saves a copy of the email as a PDF within Google Drive, together with any attachments from the email.The add-on may also be run manually when needed, by entering Addons->Save Emails and Attachments -> Manage Rules -> Run Manually.
10) Add Multiple Rows and Columns to Google Sheets
Google Sheets is a fairly well rounded instrument, also it supplies virtually every recorder capacity that somebody might want. Combine this with the abundance of add-ons obtainable for Google Sheets and you may see exactly how amazingly powerful it could get. However, the 1 disadvantage of Google Sheets is that it does not let users to multiple insert columns and rows from the sheet. It merely allows adding columns and rows, however this can get tedious for those who want to add several columns or rows into the spreadsheet. To fulfill this glaring gap in performance, you may use an add-on referred to as “Add Rows and Columns”. This add on allows you to add many columns and rows in Google Sheets effortlessly.